SOP CFJ General Maintenance Check

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Standard Operating Procedure
Subject:
SOP CFJ General Maintenance Check
Author:
Alan Brower
Approved by:
Don Warf

Contents

Objective

This procedure describes the activities required to perform a General Maintenance Check (GMC) at the Yakama Indian Nation Clark Flat acclimation pond.

Scope

This procedure is to be used as necessary to verify and/or restore peak system performance at the interrogation site itself. During the execution of this procedure, problems may be discovered that are outside the realm of this procedure. Remedies to problems found during the execution of this procedure could possibly be found in the SOP Troubleshooting Sub-Group. The GMC is intended to provide periodic optimization of system performance from the antennas to the ISP.

Responsibilities

This procedure is to be performed by or under the supervision of qualified PTAGIS staff. The scheduling of GMCs is determined by the PTAGIS Field Engineering Supervisor.

Procedure

1) Preparation

Obtain information about site status prior to arrival.

  • Check (or have someone check for you while you are en-route) the most recent operation status reports generated by PTAGIS on three hour intervals
    • Information gleaned from the reports can give indications of work that needs to be done
  • Check (or have someone check for you while you are en-route) the event log for problems that have arisen since the last GMC



2) Initial Actions

Upon arrival:

  • Communicate with the facility point of contact (usually the site biologist) to learn of unknown issues (if any) about the site
  • Address any substantial problems that were discovered prior to arrival (such as transceiver failures, timer tag failures, locked up interrogation computers, etc.)



3) Verify Data Collection Platform Status

  • Power on the video monitors
  • PC1 & PC2
    • Verify proper Windows OS functionality
      • Observe keyboard/mouse operation, video updating, clock operation, etc.
    • Verify Minimon functionality and transceiver communications
      • Check in the "Device Status" tab that the proper file is being created as per SOP Minimon Site Configuration for each PC
      • Observe live information from the transceivers in the "Logging Data" tabs
        OR
        send a command such as "DTS" (single test tag) or "DRS" (status report request) using the "Command" button on PC2 to a transceiver and observe the live information from the transceiver in the "Logging Data" tabs
    • On PC1, verify that the files prior to the current file have been sent to PTAGIS and then archived
    • Archive the data files on PC2 as per SOP Site Platform Manual File Submission
  • Perform SOP Site Platform System Clock Adjustment



4) Tune Transceivers

In no specific order:



5) Sticktest the Monitors

Verify both monitor's detection ability with test sticks. This test can be accomplished alone, but is easier with someone to retrieve the test sticks.


  • Insert 20 test sticks into each monitor. The entrances to the PIT Tag detection systems are located at the exit of the outlet channel
    • Insert the test sticks no faster than one every 10 seconds to avoid grouping in the monitor
    • Retrieve (or have someone else retrieve) the sticks after they exit the monitor
      • Long handled nets are usually available hanging on racks near the ponds


Image:CFJ-Stick_Toss.jpg





6) Best Practices

  • Archive outstanding files on PC2
  • Check the bypass pipe input screen, notify site personnel if it needs to be cleared
  • Turn off the video monitors when leaving
  • Check to see that the temperature in the PIT Tag Room is conducive to PC performance
    • If the temperature is not between ~60F-80F, ask site personnel to adjust the thermostat
  • Observe the surroundings while on-site, looking for possible problems such as:
    • Loose conduit
    • Broken or leaky monitors
    • Possible RF noise sources
    • Near-by activities such as construction or other agencies projects that could impact system performance



7) Send a PIT Event

Submit a PIT Event to the event log describing the actions taken during the GMC (transceivers tuned, date, clocks set, files submitted, sticktest results, notes, etc.).



References

Event Log - a journal of events pertaining to site status located at ftp://ftp.ptagis.org/Reports/event_log/CFJ

General Maintenance Check - a.k.a. GMC, a group of activities routinely performed to optimize and verify equipment at an interrogation site.

Operation Status Reports - The following reports are available on the internet:

SOP FS1001 Tuning - PTAGIS SOP

SOP FS1001A Tuning - PTAGIS SOP

SOP Minimon Operators Manual - PTAGIS SOP

SOP Minimon Site Configuration - PTAGIS SOP

SOP Site Platform Manual File Submission - PTAGIS SOP

SOP Site Platform System Clock Adjustment - PTAGIS SOP

SOP Troubleshooting Sub-Group - A sub-group of the PTAGIS SOP library

Submit a PIT Event - This can be accomplished using the web based form at http://www.psmfc.org/cgi-bin/pittag/send_2_event_log.cgi or by sending an email to pitevent@psmfc.org with the subject of CFJ.

Test Stick - typically a 9" piece of 3/4" yardstick with a PIT Tag sealed into one end



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